Careers

Position Summary

Under the direction of the President/Chief Operating Officer, the Controller is responsible for the overall administration of the Finance department and all financial processes.

Qualifications

Education:  The knowledge, skills and abilities typically acquired through the completion of a Bachelor of Science Degree in Accounting.

Years of Relevant Work Experience:  5 to 7 years of financial management experience.

            Certificates/Licenses:  CPA or CMA certification is preferred.

Physical Job Requirements:  Required to sit, stand and move throughout Company facilities.

Skills and Competencies

Leadership Skills:  This position requires the ability to build winning teams; effectively coach, counsel, evaluate, delegate and motivate employees; the ability to pass skills and knowledge onto others; the ability to provide a clear sense of direction and drive results; and the composure to represent the Company favorably under all circumstances.

Technical Skills:  This position requires advanced proficiency in financial terms, tools, concepts and practices especially as they pertain to the construction/service industry; advanced proficiency with Microsoft Office products, financial, job cost and service accounting systems (preferably Dexter and Chaney Spectrum), and automated report writer software (preferably Crystal Reports).

Personal/Interpersonal Competencies:  This position requires strong problem solving and analytical skills; the ability to work independently and exercise sound business judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept or bring about change when needed; the ability to drive continuous improvement thinking and actions; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and services; and extremely high standards for ethical conduct.  

 Key Activities          

1. Manage Finance Staff.  Recruit, select, orient and train employees.  Communicate job expectations.  Appraise, coach, counsel, develop, motivate and discipline direct reports.  Maintain timely schedule of semi-annual employee coaching sessions. 
2. Manage Financial Processes.  Initiate, coordinate and enforce Company systems, policies and procedures.  Develop and maintain efficient, effective accounting processes and procedures.
3. Manage Accounting Software.  Maintain effective, efficient operation of Spectrum.  Manage software update and enhancement projects.  Train and support users including the creation of ad hoc reports.  Maintain accurate job cost information through participation in monthly WIP meetings. 
4. Prepare Financial Statements and Analysis.  Publish complete and accurate sets of financial statements by the 20^th of the following month.  Present financial results to leadership team and at quarterly company meetings.  Prepare and administer annual financial plan.
5. Safeguard Company Assets.  Ensure that financial processes maintain the proper levels of control and segregation of duties.  Prepare general ledger and bank reconciliations by the end of the following period.  Maintain A/R > 90 days under 10% of total A/R.  Ensure that physical inventories are properly taken and in accordance with schedule.   
6. Manage Audits.  Prepare for external audits.  Ensure compliance with audited regulations (GAAP, sales tax, union reporting, insurance).  Complete or review all sales tax and payroll tax returns.  Make all tax payments in a timely and accurate manner.
7. Participate in the development and implementation of Company best practices.

Working Conditions

This is a full-time exempt position. Business hours are between 7:00am to 5:00pm.

Salary and Benefits

Competitive and commensurate with experience and qualifications.

This job description is intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please take a few minutes and fill out our Predictive Index Survey 

For confidential consideration, please send cover letter and resume to totalhr@total-mechanical.com

Position Summary

Under the direction of the President/ Chief Operating Officer, the Project Administrator is responsible for supporting project managers, senior project managers and project executives with administrative/clerical duties.

Qualifications

Education:  The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.

Years of Relevant Work Experience:  0 to 3 years of exposure to office administrative processes with a discipline in construction.

            Certificates/Licenses:  Valid driver’s license.  Satisfactory driving record.

Physical Job Requirements:  Required to sit, stand and move throughout Company facilities.  Must be able to perform job responsibilities in an office setting.

Skills and Competencies

Leadership Skills:  This position requires the ability to work effectively in a fast-paced environment, utilize strong prioritization skills, demonstrate exceptional organizations skills, effectively communicate both internally and externally throughout the company and exhibits the composure to represent the Company favorably under all circumstances.

Technical Skills:  This position requires proficiency in commonly used construction terms, concepts and practices; proficiency in industry safety practices, procedures; proficiency in basic financial terms and concepts; and proficiency with general office and project management software (Excel, Word, Outlook, Web Based Clouds, etc.)

Personal/Interpersonal Competencies:  This position requires problem solving and analytical skills; the ability to work independently and exercise sound business judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept or bring about change when needed; the ability to drive continuous improvement thinking and actions; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and extremely high standards for ethical conduct.

Key Activities

1. Project Preparation. Maintain and bid tracking system per project managers preferences.  Obtain basic understanding of assigned projects (contract specifications, terms, scope, alternates, estimated costs, etc.).  Prepare project documentation for booking into the job cost system. Create digital/ physical filing folders in conjunction with project managers requirements.
2. Project Documentation.  Organize and maintain all required job documentation in accordance with Company standards including assisting with job files, contracts, change orders, equipment submittals, RFI’s, equipment manuals and close out documents. Updating ongoing spreadsheets and job lists in accordance to divisional standards and requests.     
3. Project Management Assistance.  Acquire all necessary permits, bonds, licenses and registrations per project managers requests.  Arrange and documents results for all necessary job inspections. Record and update service results in accordance with Company standards. Prepare project documentation for change orders as directed by project manager. Assist in the procurement, distribution and monitoring of purchase orders and subcontracts as needed.
4. Service Support. Generate service tickets as requested. Dispatch work orders to field/dispatcher for scheduling. Update and maintain work order lists in coordination with service tickets. Collect completed service tickets from field to prepare for billing. Run monthly work order reports for project manager.
5. Project Financials.  Coordinate with project managers and finance department in preparing work order and project billing worksheets for multiple jobs and departments in accordance with customer preferences and deadlines. Generate job Work In Progress (WIP) reports on monthly basis to project manager.
6. General Support.  Support the Division’s with documents scanning and archiving. Troubleshooting and investigate inquiries regarding, financial, service and job-related tasks. Maintaining a positive and approachable demeanor while providing support to the Company when needed.
7. Participate in the development and implementation of Company best practices.

Working Conditions

This is a full-time exempt position. Business hours are between 7:00am to 5:00pm. Work to be performed in an office setting.

Salary and Benefits

Competitive and commensurate with experience and qualifications.

This job description is intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please take a few minutes and fill out our Predictive Index Survey 

For confidential consideration, please send cover letter and resume to totalhr@total-mechanical.com

Position Summary

Under the direction of the Division Vice President, the Industrial Sales Engineer is responsible for acquiring new accounts and/or projects in accordance with Company sales and profit objectives and maintaining relationships with existing customers.  

Qualifications

Education:  The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.  BS in Engineering desired.

            Years of Relevant Work Experience:  Minimum of 3 years of design experience.

Certificates/Licenses:  Valid driver’s license with a satisfactory driving record.  Professional Engineer stamp preferred.

Physical Job Requirements:  Required to sit, stand and move throughout Company facilities.  Must be able to perform job responsibilities in an industrial, construction site and general outdoor environment around heavy machinery and equipment. 

Skills and Competencies

Leadership Skills:  This position requires the ability to build winning teams; effectively coach, delegate and motivate employees; the ability to pass skills and knowledge onto others; the ability to communicate clear directions and drive team objectives; and the composure to represent the Company favorably under all circumstances.

Technical Skills:  This position requires proficiency with commonly used construction terms, tools, concepts and practices; knowledge of applicable building codes, knowledge of industry safety practices, procedures and equipment; the ability to read and interpret construction drawings and blueprints; proficiency with commonly used financial concepts, practices and procedures; and proficiency with general office, project management, estimating software and project management software (preferably Spectrum).

Personal/Interpersonal Competencies:   This position requires strong problem solving and analytical skills; the ability to work independently and exercise sound business judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept or bring about change when needed; the ability to drive continuous improvement thinking and actions; exceptional written and verbal communication skills; exceptional presentation and relationship building skills; the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and extremely high standards for ethical conduct.

Key Activities

1. Customer relations.  Maintain the Company’s relationships with current customers.  Develop relationships with new customers.  Educate current and potential customers about Company’s competencies.
2. New Business.  Identify, develop and generate new business activity.  Estimate projects/contracts in accordance with customer definitions/plans.  Achieve customer and Company expectations regarding turnaround time for quotes/bids/proposals.  Obtain bid bonds when necessary.  Negotiate contracts in accordance with Company policies and objectives.  Review resulting customer contracts.  Ensure that contracts properly represent negotiated terms.  Prepare contracts for Division Manager signature.  Obtain risk management review of indemnification clauses.  Coordinate and consolidate the bid documents and activities for all Divisions for multiple division projects.
3. “Turn Overs” and Project Preparation.  Prepare initial project documentation for “turning over” project to operations.   Assist engineering/design/CAD in preparation of project drawings.  Participate fully in “turn over” process to ensure that operations has a complete understanding of the project and contract.     
4. Project Management.  Manage contracts to estimate and construction schedule.  Establish project metrics and report progress against metrics to Company management.  Ensure that all assigned projects meet the Company’s and customer’s quality and safety expectations.  Acquire all necessary permits, bonds, licenses and registrations.  Arrange for all necessary job inspections.  Document inspection activities and results.  Coordinate job labor with Superintendents.   Clearly communicate expectations regarding installation methods, equipment delivery and job schedules to Superintendents and foremen.  Purchase necessary equipment/material.  Coordinate delivery of equipment/material to project.  Contract and schedule subcontractors for projects.  Ensure that subcontractors are meeting Company standards of performance, quality, schedule and safety.  Represent Company at all construction/coordination meetings as required by the customer. 
5. Change Orders.  Identify, prepare, obtain pricing, negotiate and track change orders.  Ensure that field personnel clearly understand what constitutes “out of scope” work for each project and how to communicate such requests to project management.  Enter change orders into the accounting system.
6. Participate in development and implementation of Company best practices.
7. Participate in post mortem reviews of projects as requested.

Working Conditions

This is a full-time exempt position.  Business hours are between 7:00am to 5:00pm. 

Salary and Benefits

Competitive and commensurate with experience and qualifications.

Please take a few minutes and fill out our Predictive Index Survey 

For confidential consideration, please send cover letter and resume to totalhr@total-mechanical.com

Position Summary

Under the direction of the Vice President/Division Manager, the Project Manager is responsible for the successful installation of construction projects.

Qualifications

Education:  The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.

Years of Relevant Work Experience:  3 to 5 years of experience managing or directing work groups in a construction environment.

            Certificates/Licenses:  Valid driver’s license, satisfactory driving record.

Physical Job Requirements:  Required to sit, stand and move throughout Company facilities.  Must be able to perform job responsibilities in an industrial, construction site and general outdoor environment around heavy machinery and equipment.

Skills and Competencies

Leadership Skills:  This position requires the ability to build winning teams; effectively coach, delegate and motivate employees; the ability to pass skills and knowledge onto others; the ability to communicate clear directions and drive team objectives; and the composure to represent the Company favorably under all circumstances.

Technical Skills:  This position requires proficiency in commonly used construction terms, tools, concepts and practices; proficiency in industry safety practices, procedures and equipment; the ability to read and interpret construction drawings and blueprints; proficiency in basic financial terms and concepts; and proficiency with general office and project management software (preferably Spectrum).

Personal/Interpersonal Competencies:  This position requires strong problem solving and analytical skills; the ability to work independently and exercise sound business judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept or bring about change when needed; the ability to drive continuous improvement thinking and actions; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and extremely high standards for ethical conduct.

Key Activities

1. Project Preparation. Obtain detailed understanding of assigned projects (contract specifications, terms, scope, alternates, estimated costs and planned installation methods).  Arrange and lead turnover meeting from sales to project management.  Prepare project documentation packet for field.  Enter jobs into the accounting system.   
2. Project Documentation. Prepare and communicate equipment submittals.  Maintain equipment submittal log and documentation.  Prepare and communicate project RFI’s as early as possible in the project.  Maintain RFI log and documentation.  Prepare letter to appropriate party documenting all significant concerns (job delays, poor site conditions, out of sequence work, labor interruptions, etc.).  Maintain all required project documentation in accordance with Company standards.      
3. Project Management. Manage contracts to estimate and construction schedule.  Establish project metrics and report progress against metrics to Company management.  Ensure that all assigned projects meet the Company’s and customer’s quality and safety expectations.  Acquire all necessary permits, bonds, licenses and registrations.  Arrange for all necessary job inspections.  Document inspection activities and results.  Coordinate job labor with Superintendents.   Clearly communicate expectations regarding installation methods, equipment delivery and job schedules to Superintendents and foremen.  Purchase necessary equipment/material.  Coordinate delivery of equipment/material to project.  Contract and schedule subcontractors for projects.  Ensure that subcontractors are meeting Company standards of performance, quality, schedule and safety.  Represent Company at all construction/coordination meetings as required by the customer. 
4. Project Financials. Monitor project financial performance.  Forecast project cost at completion for monthly WIP meetings.   Approve equipment/material/subcontract invoices in a timely manner.  Invoice customers in accordance with the contract and Company guidelines.  Participate in collection issues as requested by Finance. 
5. Customer Relations. Utilize contact with customers and detailed knowledge of customer systems to identify new business opportunities.
6. Coordinate activities among Total Mechanical divisions on multi-division projects, typically smaller and more apparent in nature. Assume lead role when assigned. 
7. Arrange and lead post mortem meetings with Estimating for all jobs that complete outside of normal guidelines.
8. Change Orders. Identify, prepare, obtain pricing, negotiate and track change orders.  Ensure that field personnel clearly understand what constitutes “out of scope” work for each project and how to communicate such requests to project management.  Enter change orders into the accounting system.   
9. Participate in the development and implementation of Company’s best practices

Working Conditions

This is a full-time exempt position.  Business hours are between 7:00am to 5:00pm.  Work may require temporary and/or partial re-assignment to job trailers.  

Salary and Benefits

Competitive and commensurate with experience and qualifications.

Please take a few minutes and fill out our Predictive Index Survey 

For confidential consideration, please send cover letter and resume to totalhr@total-mechanical.com

Position Summary

Under the direction of the Vice President/Division Manager, the Assistant Project Manager is responsible for supporting project managers, senior project managers and project executives with the successful installation of construction projects.

Qualifications

Education:  The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.

Years of Relevant Work Experience:  0 to 3 years of exposure to construction processes.

            Certificates/Licenses:  Valid driver’s license.  Satisfactory driving record.

Physical Job Requirements:  Required to sit, stand and move throughout Company facilities.  Must be able to perform job responsibilities in an industrial, construction site and general outdoor environment around heavy machinery and equipment.

Skills and Competencies

Leadership Skills:  This position requires strong communication and organizational skills, the ability to work effectively in a fast-paced environment and the composure to represent the Company favorably under all circumstances.

Technical Skills:  This position requires proficiency in commonly used construction terms, tools, concepts and practices; proficiency in industry safety practices, procedures and equipment; the ability to read and interpret construction drawings and blueprints; proficiency in basic financial terms and concepts; and proficiency with general office and project management software (preferably Spectrum).

Personal/Interpersonal Competencies:  This position requires problem solving and analytical skills; the ability to work independently and exercise sound business judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept or bring about change when needed; the ability to drive continuous improvement thinking and actions; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and extremely high standards for ethical conduct.

Key Activities

1. Project Preparation.  Obtain detailed understanding of assigned projects (contract specifications, terms, scope, alternates, estimated costs and planned installation methods).  Prepare project documentation.  Enter jobs and purchase orders into the job cost system.
2. Project Documentation.  Organize and maintain all required project documentation in accordance with Company standards including job files, contracts, change orders, equipment submittals, RFI’s and equipment manuals.      
3. Project Management Assistance.  Acquire all necessary permits, bonds, licenses and registrations.  Arrange for all necessary job inspections.  Document inspection activities and results.  Coordinate delivery of equipment/material to project. 
4. Project Financials.  Prepare financial reports and analyses for project managers.  Assist with collection issues as requested by Finance.
5. General Assistance.  Review and edit field time cards for payroll entry.  Support the Division’s sales activities by assisting with the preparation of bids and prequalification forms.   
6. Participate in the development and implementation of Company best practices.

Working Conditions

This is a full-time exempt position.  Business hours are between 7:00am to 5:00pm.  Work may require temporary and/or partial re-assignment to job trailers.  

Salary and Benefits

Competitive and commensurate with experience and qualifications.

This job description is intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please take a few minutes and fill out our Predictive Index Survey 

For confidential consideration, please send cover letter and resume to totalhr@total-mechanical.com

 As a Tool Room/Warehouse Attendant, you responsible for assisting with the maintenance and storage of the Company’s tools, warehouse equipment and materials.  Some of the key activities that you will perform in this role are:

• Inventory.  Safeguard Company’s tool and stored materials inventory.  Monitor tool possession and use through the tool management program.   Small tool assembly and repair.  Assist with keeping materials organized and accessible.  Keep inventory area clean and accessible.
• Tool Delivery/Charges.  Assist with the coordination of tool delivery or transfer with material/ equipment deliveries.  Assist with maintaining the system of charging tool rental to GMP projects.
• Shipping/Receiving.  Assist with the receipt of materials, tools equipment and supplies; unpacking, examining and routing incoming shipments.  Assist with returning damaged items, recording shortages, and corresponding with shipper to rectify damages and shortages. 
• Truck Activity.  Assist with loading and unloading of all work vehicles.  Periodically assist in taking truck material and tool inventories.  Assist in the maintenance of warehouse vehicles.  Small truck deliveries.

You will bring to the position:

• Education: The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.
• Years of Relevant Work Experience: 0-1 years warehouse experience in a contracting environment is preferred. Will train the right candidate.
• Certificates/Licenses: Forklift certification; valid driver’s license; satisfactory driving record.
• Physical Job Requirements: Required to sit, stand and move throughout company facilities.  Must be able to perform job responsibilities in an industrial, construction site and general outdoor environment around heavy machinery and equipment.  Ability to lift up to 80 lbs. 
• Technical Skills: This position requires knowledge of commonly used mechanical contracting terms and tools; knowledge of industry safety practices and equipment; and the ability to operate a computer to accomplish tasks. 
• Personal/Interpersonal Competencies: This position requires the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept change when needed; the ability to excel in a team environment and advance overall team objectives; and the ability to ensure customer satisfaction by delivering excellence in products and service.

Working Conditions

This is a full-time non-exempt position.  Business hours are between 6:00am to 4:30pm. 

Salary and Benefits

Competitive and commensurate with experience and qualifications.

Please take a few minutes and fill out our Predictive Index Survey and upload your resume below.

SUBMIT YOUR RESUME BELOW

Position Summary

Under the direction of the Designer Manager the Fire Protection Designer is responsible for coordinating, designing, and formatting computer-aided design (CAD) drawings.

Qualifications

Education:  The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.  Or member in good standing of applicable local bargaining unit.

Years of Relevant Work Experience:  3-5 years of experience designing mechanical fire protection systems.

            Certificates/Licenses:  Valid driver’s license.  Satisfactory driving record.

Physical Job Requirements:  Required to sit, stand and move throughout Company facilities.  Must be able to perform job responsibilities in an industrial, construction site and general outdoor environment around heavy machinery and equipment.

 Skills and Competencies

Technical Skills:  This position requires proficiency with commonly used fire protection concepts, practices and procedures; proficiency with applicable building codes and industry installation practices; the ability to read and interpret construction drawings and blueprints; the ability to utilize computer to perform tasks; and proficiency in the use of general office software computer-assisted drafting programs (AutoCad/SprinkCad).

Personal/Interpersonal Competencies:  This position requires strong problem solving and analytical skills; strong attention to detail; the ability to work independently and exercise sound business judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept change when needed; strong written and verbal communications skills, the ability to excel in a team environment and advance overall team objectives; and the ability to ensure customer satisfaction by delivering excellence in products and services. 

Key Activities

1. Understand Project and Equipment. Gain a thorough understanding of assigned projects.  Review project specifications, proposal, addendums, engineering drawings and all other information pertinent to the project.  Meet with customers or visit job site to verify specifications.  Gain thorough understanding of the equipment used on the project and effectively incorporate that equipment into the design.
2. Design Project. Develop detailed design drawings utilizing computer-assisted drafting (CAD) equipment.  Evaluate designs for code compliance, appearance, safety, function, budget, and production costs.  Recommend design improvements.  Identify to owners, opportunities to add value to projects.  Maintain specified design schedule.  Perform all necessary calculations.  Determine performance standards and material selection based on required calculations.  Attend job coordination meetings as requested.
3. Project Documentation. Maintain the documentation for all job coordination issues.  Provide other project information/documentation as requested.  Provide information to complete permit/plan review.  Generate record drawings, “cut sheets”, shop drawings, and fabrication drawings.  Archive drawings (approved plans, pertinent architectural plans, civil plans) in electronic format.
4. Maintain CAD System. Maintain/update CAD system to ensure maximum efficiency/accuracy is achieved.
5. Participate in the development and implementation of Company best practices.

Key Performance Factors

A successful Designer creates accurate, detailed installation drawings that meet the specifications of the project in the most cost-effective manner possible; and keeps projects on schedule by providing drawings in a timely manner.

Designer Career Progression

Intern → Associate Designer → Designer → Senior Designer → Design Manager

A Designer becomes eligible for promotion to Senior Designer when able to demonstrate consistent, reliable successful performance of their defined duties, when able to perform Senior Designer duties for large-size projects with little supervision and upon successful completion of the Senior Designer training program.

Working Conditions

This is a full-time exempt position.  Business hours are between 7:00am to 5:00pm.

Salary and Benefits

Competitive and commensurate with experience and qualifications. 

This job description is intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please take a few minutes and fill out our Predictive Index Survey 

For confidential consideration, please send cover letter and resume to totalhr@total-mechanical.com